Occupational Health and Safety Policy
Scope
This policy covers all the Bank’s operations and activities held at premises under the Bank’s management, as well as all individuals involved such as directors, executives, employees, outsourced vendors, and visitors using the Bank’s premises. The Bank encourages its subsidiaries to apply this policy as deemed appropriate.
Guidelines
Management and Implementation of Occupational Health and Safety in the Workplace Environment
- Determine a structure for management and operations that complies with the relevant laws, regulations and international standards, while establishing a monitoring and investigation process, regular evaluation, appropriate resourcing including sufficient budget and human resources, continual improvement of occupational health and safety management and performance, and consultation and communication with employees or relevant employees’ representatives in order to ensure that the implementation of occupational health and safety in the workplace environment is efficient and related targets are achieved.
- Prepare plans for fire prevention and extinguishment, organize a proper workplace layout to reduce fire hazard risks, rehearse fire extinguishment, and conduct fire drills in compliance with laws and regulations.
- Establish efficient and effective emergency and accident response plans including controlling, preventing and mitigating measures to save lives and minimize loss and damage to properties.
Occupational Health and Safety Risk Management
- Assess and prioritize occupational health and safety risks in the workplace, implement proper risk mitigation measures, develop action plans, and continual monitor and improve the performance of the occupational health and safety management.
- Design workplace layouts, establish work procedures emphasizing the occupational health and safety of employees, conduct regular assessments and systematically improve the performance incompliance with the standards. This includes providing annual health check-ups and health monitoring of employees. If there is any work-related illness, identify the underlying cause and conduct an investigation to put in place concrete solutions and prevent any recurrence of the incident. It is mandatory to report any work-related illness to related authorities.
Education to Support Health and Wellbeing of Employees
Organize knowledge sharing activities and programs, including communication to raise awareness about the importance of occupational health and safety in the workplace among employees and related persons.
Occupational Health and Safety in Workplace
The Bank recognizes the importance of providing a safe and healthy occupational environment under the concept that safety is more than just following laws or regulations, and in fact is everyone’s duty and responsibility to make the workplace safe. The Bank is committed to upholding occupational health and safety in the work environment in order to protect the welfare of everyone, whether they are the Bank’s employees, customers, visitors, or others who come to work in the Bank’s premises. The Bank has established an Occupational Health and Safety Policy to provide a framework for occupational health and a safe work environment that is appropriate for the Bank’s premises and consistent with relevant laws and regulations. The Bank’s primary focus is on maintaining a safe and healthy working environment for all involved.
Occupational Health, Safety and Workplace Environment
Structure The operation structure for occupational health, safety and workplace environment consists of the Occupational Health and Safety Panel as well as the Occupational Health and Safety Committee (OHS) for each building.
Occupational Health, Safety and Workplace Environment
Structure The operation structure for occupational health, safety and workplace environment consists of the Occupational Health and Safety Panel as well as the Occupational Health and Safety Committee (OHS) for each building.
- Occupational Health and Safety Panel (OHS Panel)
The Occupational Health and Safety Panel (OHS Panel) is composed of representatives from various units, including Compliance, Human Resources, Healthcare, Property Management, Employee Relations and the sustainability team. The OHS panel is responsible for ensuring the implementation of occupational health, safety and workplace environment policy. This includes identifying and assessing risks or hazards in the workplace, establishing appropriate risk mitigation measures, setting action plans and measurable targets, and driving and monitoring the execution of these plans to achieve the established goals. Furthermore, the OHS Panel oversees and monitors the activities of the Occupational Health and Safety Committee of each building to ensure compliance with legal requirements. The OHS Panel meets quarterly and duly reports the outcomes of these meetings to senior executives for acknowledgement. - Occupational Health and Safety Committee (OHS Committee)
The Occupational Health and Safety Committee (OHS Committee) for each building is responsible for driving, overseeing and promoting safety within the buildings to prevent accidents, injuries and work-related illnesses, as well as fulfilling other duties as mandated by law. The committee reports its activities to the OHS Panel for review or to recommend the next steps. Additionally, the committee reports to senior executives if an employee experiences work-related injuries or illnesses, or whenever any indication of risks or hazards in the workplace has been identified.
Risk Assessment and Management of Occupational Health, Safety and Environment in the Workplace
We annually conduct risk and hazard assessments of occupational health, safety and environment in the workplace to identify and prioritize risks and hazards, determine proper risk management controls and measures, and formulate appropriate action plans to manage such risks and hazards. Over the years, we have continuously worked to enhance workplace safety and create an environment conducive to effective work. This includes regularly cleaning workplaces, upgrading equipment to ensure safety and suitability for various tasks, designing photocopying and shredding rooms to be separate from workstations, maintaining buildings’ air conditioning systems, and implementing fire prevention and suppression plans, which include arranging the workspace to minimize fire risks. We employ specialized contractors and external auditors to regularly assess the working environment, including the safety of the building, electrical systems, noise levels, and air quality in work areas, to ensure compliance with local laws and regulations as well as international standards such as Singapore Standard SS 544:2009 Code of Practice for Indoor Air Quality for Air-Conditioned Buildings. Additionally, when there is a case of an employee getting a work-related injury or work-related illness, we will investigate and analyze the causes, take corrective actions, and implement appropriate control and preventive measures.
Preparation and Response to Emergency Situations
We have established comprehensive action plans and ensure that all necessary equipment is readily available for immediate use to effectively respond to emergencies. Furthermore, we conduct annual fire drills and evacuation exercises across our office buildings and branches nationwide, enabling employees to appropriately manage emergency situations and mitigate or prevent potential damage.
Training on Occupational Health and Safety
We provide all new employees with basic occupational health and safety training, including the proper use of fire extinguishing equipment, fire evacuation procedures, and protocols for reporting fire incidents. In addition, we offer an Occupational Safety Officer training program to ensure employees fully understand the roles, duties and responsibilities of the Bank’s safety officers, as well as the regulations related to the safety of the Bank.
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