We recognize the importance of overseeing and preventing economic, social and environmental risks that may arise from the operations of the Bank’s supply-chain counterparties. The Bank has established the Supplier Code of Conduct to reflect its expectations of suppliers regarding environmental, social and governance (ESG) practices which include respect for human rights, labor rights and community rights. We also communicate and encourage all suppliers to conduct their business responsibly in keeping with the Supplier Code of Conduct. In addition, we place importance on ESG risk management in the supply chain as well as promoting the procurement of environmentally-friendly products, while also organizing sustainability knowledge-sharing activities for the Bank’s suppliers to build a stable, effective supply chain that creates sustainable value for the environment and society.
Suppliers in the Bank's supply chain are classified into three types: 1. Suppliers who are those who are suppliers of supplies and equipment used in business operations under the responsibility of the Bank’s procurement section, 2. Contractors who are those who provide services such as repairs, renovations and maintenance of the Bank’s equipment and office buildings, and 3. External service providers who are those contracted by the Bank for specific tasks. In 2023, the Bank had a total of 2,713 suppliers registered with the Bank, comprising 2,317 domestic suppliers and 396 overseas suppliers. Of the total, 64 were new suppliers. We entered into procurement contracts with 1,130 suppliers.
Environmental, Social and Governance Management in the Supply Chain
ESG management in the Bank's supply chain includes: screening new suppliers by considering important ESG issues; regularly evaluating significant risks associated with critical suppliers, along with managing identified risks at an acceptable level; and communicating the Supplier Code of Conduct to all suppliers. There is also a process for monitoring compliance with the Supplier Code of Conduct and encouraging all suppliers to fully comply with the said Code of Conduct. In addition, we also encourage the Bank's suppliers and business partners to increase their counter measures against all forms of corruption by inviting them to be members of the Thai Private Sector Collective Action Against Corruption.
Furthermore, the Bank has established a policy outlining guidelines when using external service providers for general work, with criteria for selecting service providers which cover risk management, internal controls, data protection, and the confidentiality of the Bank and its customers, as well as the use of labor. The Bank assigns the Screening Committee for External Service Providers to be responsible for overseeing the compliance of external service providers in accordance with the aforementioned policy. Business units using outsourced services are responsible for considering and proposing the work requiring outsourced services and suitable external service providers to the designated screening committee to ensure that the external service providers comply with their respective procurement contracts, as well as monitoring and evaluating the provided services. They must also watch out information about the service providers’ practices if any that are inconsistent with the law and the Bank’s Supplier Code of Conduct. The Bank will use that information when reviewing the supplier registration for the following year or once the contract has expired.
The Bank has adopted the three lines of defense principle in managing risks in its supply chain. The Compliance Unit is responsible for overseeing procurement in accordance with the Bank’s regulations as well as relevant laws and regulations. The Audit and Control Division is responsible for auditing relevant procurement and process. In case any stakeholders are impacted by the work or activities of the Bank’s contracted suppliers, they can file a complaint to the Bank’s complaint filing channels.
Supplier Screening
The Bank respects the rights of all suppliers and treats them equally and fairly. We have a systematic approach to screening suppliers which covers a comprehensive assessment of their capabilities to produce products and provide services, quality of products and services, trustworthiness of a supplier, as well as consideration of a supplier’s ESG performance. All suppliers, whether they are new suppliers or existing suppliers, are required to conduct an ESG self-assessment covering significant topics such as environmental impact management, respect for human rights in compliance with international principles and standards, respect for basic rights at the workplace in compliance with the International Labour Organization (ILO) Conventions, illegal use of child labor and forced labor, prevention and protection of personal data, prevention of corruption, whistleblowing channels, etc. Suppliers are required to pass the Bank’s assessment criteria before they can become registered suppliers and sign a procurement contract with the Bank. After passing the assessment process, the Bank may invite potential suppliers to meet and discuss their products and services, as well as to create an understanding of and expectations about the Bank’s guidelines to suppliers. The Bank may also conduct additional qualification assessments of suppliers based on the criteria of service capability and reliability, and there may be visits by relevant working units to supplier’s business for further inspection and assessment. In addition, the Bank has adopted an e-auction process to enhance transparency and fairness in the procurement process.
Assessment of ESG Risks in the Supply Chain
The Bank regularly assesses the ESG risks of its suppliers by focusing on critical suppliers. These are the providers of products and services with high spending value, suppliers of critical components that produce essential goods and services for the Bank, and non-substitutable suppliers that produce products and provide services that cannot be easily replaced by other sources. The Bank has identified materiality risk issues by considering the likelihood and severity of the impact as follows: Environmental: 1. Greenhouse gas emissions, 2. Energy management, and 3. Waste and hazardous material management. Social: 1. Human rights, 2. Labor practices, and 3. Occupational health and safety at the workplace. Governance: 1. Corruption, 2. Privacy protection, and 3. Fraud. If any supplier is found to have risk of a level higher than the Bank’s acceptable level, the Bank will impose either additional or more rigorous risk and impact prevention and mitigation measures as deemed necessary. In 2023, the suppliers’ ESG risk remained acceptable to the Bank. Their economic risk was also assessed to be insignificant to the Bank’s operations and performance.
Procurement that Promotes Environmentally-friendly Products
The Bank supports the use of environmentally-friendly or low carbon products and materials by procuring a variety of environmentally-friendly products such as photocopy paper produced from environmentally-friendly pulp, document forms made from recycled paper, printing toner certified to meet international environmental standards, employee uniforms with the Cool Mode label, non-CFC water mist fire extinguishers, souvenirs made from upcycled materials, water-saving sanitaryware, office supplies and office furniture certified by international standards.